Trade Show Lead Capture Form
What is an Exhibition Lead Capture Form?
Gone are the days of tossing your business card into a fishbowl. Today we use tech to capture leads. Exhibition lead capture apps help you build a custom profile about individuals that have demonstrated an interest in your product or service.
The form collects data about each lead, such as contact information and job title. But a good exhibition lead capture form will have even more fields.
The more information you get the more personal the follow-up will be. But there’s a problem.
People don’t want to spend a long time filling out your form. The lead capture apps listed in the article above allow you to fill out additional information without asking the prospect.
You can get an idea on budget, competitors they’ve worked with, key problems they want to solve and the individuals’ decision-making power in a short chat on your exhibition stand. Add these details to your lead capture form to give your sales team a good foundation for the follow-up.
How to Generate and Capture Leads
Exhibiting at a trade show is the best way to generate leads. You are literally putting your business in a room full of your target audience.
But booking a floor space is not enough. You need an eye-catching exhibition stand that people notice. Your pre-show marketing has to tell the world which show and what stand number they’ll find you at. And, to drive traffic to your booth you need to think about a competition or game that you can host.
If you get that right, you’ll generate leads. Now it’s time to capture them.
Capturing leads can be as simple as asking for contact information. In some cases, an email and a phone number could be all you need. However, if your goal is to grow your business you should capture as much lead data as you can.
The more time you spend with a hot lead, the more information you can gather. That’s why you need to qualify individuals quickly and avoid time wasters. You shouldn’t disregard people who don’t qualify. You never know when they will be looking for a product like yours
Lead Capture Form
Some people prefer traditional forms of lead capture. There is nothing wrong with that – as long as you are collecting enough information.
A simple trade show lead capture form that you design or download will suffice. If you plan on printing your form and asking attendees to complete it on your exhibition stand, make sure you have plenty of stationery and a seating area.
Nobody wants to spend a long time filling out a trade show form. Include the main fields and leave a notes section for your team to fill out with additional information.
These are the fields that you should aim to include on your trade show lead capture form:
- Telephone Number
- Email Address
- Product/Service Currently Using
- Product/Service Interested In
- Purchase Time Frame
This information will tell you whether you are dealing with an influencer or a decision-maker. It will also help you plan your follow-up. And you’ll have a good starting point when it comes to email marketing.
However, if you want to go a step further when it comes to personalising your follow-up, you need to extract additional information.
Because no delegate wants to spend a long time filling out forms, it is your team’s job to extract as much useful information as they can. This is where face-to-face communication comes into its element.
You can extract information without asking for it. Facial expressions and body language tell you a lot about how somebody feels about something. If they’re very open, they might give you loads of details. If not, you might have to use your initiative.
Leave half a page empty on your lead capture form to fill with useful information. The additional information you collect will depend on your product.
For example, Quadrant2Design create custom-modular exhibition stands that are available to hire or purchase. We would want to know if they already own an exhibition stand; what kind of budget they had in mind; and, how many exhibitions they attend each year.
The answer to any of these questions would help us tailor our marketing to that individual. The answer to all of these questions would allow us to put together a free design concept and quote.
Capture More, High-Quality Leads
With all of this in mind, you’re in the best position to capture more, high-quality leads at your next trade show. Design a bespoke trade show lead capture form and generate leads tailored to your business.
In case you missed them, these are the two biggest takeaways from this article:
First – collect as much information as you can.
Second – do it quickly.
Trade show visitors don’t want to spend ages filling out your lead capture form, but your sales team will have a better chance if they have all the information they need. It is your exhibition stand team’s responsibility to extract as much information as they can as quickly and subtly as possible.