QUADRANT2DESIGN
PRIVACY POLICY – WEBSITE NOTICE

Background:

Quadrant2Design (Exhibit-UK.Net Ltd) understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits our websites; quadrant2design.com, exhibition-stands.com, quadrant2design-video-reviews.com, quadrant2design-videos.com, yourstand.at, quadrant2design-careers.com and quadrant2design-brand-activation.com (Our Sites) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is requested when using any of Our Sites or online services.

1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

“Account”
means an account required to access and/or use certain areas and features of Our Sites;

“Cookie”
means a small text file placed on your computer or device by Our Sites when you visit certain parts of Our Sites and/or when you use certain features of Our Sites. Details of the Cookies used by Our Sites are set out in Part 14, below; and

“Cookie Law”
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;

2. Information About Us

Our Sites are owned and operated by Quadrant2Design (Exhibit-UK.Net Ltd) a limited company registered in England under number 3993526

We are regulated by the ICO

3. What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Sites. Our Sites may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

4. What Is Personal Data?

Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

5. What Are My Rights?

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 15.

6. What Data Do You Collect and How?

Depending upon your use of Our Sites, we may collect and hold some or all of the personal and non-personal data set out in the table below, using the methods also set out in the table. Please also see Part 14 for more information about our use of Cookies and similar technologies and our Cookie Policy, available on Our Sites. We do not collect any special category’ or ‘sensitive’ personal data or personal data relating to children or data relating to criminal convictions and/or offences.

Data Collected
How We Collect the Data

Identity Information including name, title, date of birth, gender
forms, private page logins, job applications

Contact information including address, email address, telephone numbers
Contact forms, private page logins, job applications

Business information including business name, job title, profession
Contact forms, private page logins, job applications

Payment information including card details and bank account numbers
Contact forms, private page logins, job applications, payment services

Profile information including preferences, login details, purchase history
Contact forms, private page logins, job applications, payment services, online shop

Technical information including IP address, browser type and version, operating systems
Website analytics, necessary preference settings

Data from third parties including technical information, contact information, profile information
Website analytics, necessary preference settings

7. How Do You Use My Personal Data?

Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we may use your personal data, and our lawful bases for doing so:

What We Do
What Data We Use
Our Lawful Basis

Providing and managing your Account.
Name and Email Address
Legitimate Interest – Processing takes place within a prospective client relationship – the client has agreed to engage the Company for design proposals.

Providing and managing your access to Our Sites.
Name and Email Address
Legitimate Interest – Processing takes place within a prospective client relationship – the client has agreed to engage the Company for design proposals.

Personalising and tailoring your experience on Our Sites
Name and Email Address
Legitimate Interest – Processing takes place within a prospective client relationship – the client has agreed to engage the Company for design proposals.

Personalising and tailoring your experience on Our Sites
Web Preferences
Consent (Cookie)

Administering Our Sites
Analytics
Consent (Cookie)

Administering our business.
Name, job title, company name, email address, contact address, billing address, exhibition plans, phone number, payment details.
Legitimate Interest – Processing takes place within a client relationship.

Supplying our products and services to you.
Name, job title, company name, email address, contact address, billing address, exhibition plans, phone number
Legitimate Interest – Processing takes place within a client relationship.

Managing payments for our products and services.
Name, company name, bank details, bank card details, address
Legitimate Interest – Processing takes place within a client relationship.

Personalising and tailoring our products and services for you.
Web Preferences
Consent (Cookie)

Communicating with you.
Name, job title, company name, email address, contact address, billing address, exhibition plans, phone number
Legitimate Interest – Processing takes place within a prospective client relationship – based on strict qualifying criteria including employers appearing on publicly available lists of exhibitors.

Supplying you with information by email that (you may opt-out at any time by unsubscribing using a link offered on all communications.
Name, job title, company name, email address, exhibition plans
Legitimate Interest – Processing takes place within a prospective client relationship – based on strict qualifying criteria including employers appearing on publicly available lists of exhibitors.

With your permission or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email or telephone or text message or post with information, news, and offers on our products and services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.

Third Parties (including video sharing platforms and social mediaOur Sites may use third-party Cookies, as detailed below in Part 14. Please refer to Part 14 for more information on controlling cookies. Please note that we do not control the activities of such third parties, nor the data that they collect and use themselves, and we advise you to check the privacy policies of any such third parties.

We use the following automated systems for carrying out certain kinds of decision-making and profiling. If at any point you wish to query any action that we take on the basis of this or wish to request ‘human intervention’ (i.e. have someone review the action themselves, rather than relying only on the automated method), the Data Protection Legislation gives you the right to do so. Please contact us to find out more using the details in Part 15.

None

We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 15.

If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.

In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.

8. How Long Will You Keep My Personal Data?

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

Type of Data
How Long [We] OR [I] Keep It

Identity Information including name
2 Years from employer appearing on an exhibitor list – plus other criteria

Contact information including email address
2 Years from employer appearing on an exhibitor list – plus other criteria or 5 Years – from engagement of services

Business information including business name and job title
2 Years from employer appearing on an exhibitor list – plus other criteria or 5 Years – from engagement of services

Payment information.
Maximum 7 years

Profile information including username and passwords
Maximum 5 years

Technical information for web analytics
Maximum 1 year, 4 months, 1 day

9. How and Where Do You Store or Transfer My Personal Data?

We will store your personal data in the UK. This means that it will be fully protected under the Data Protection Legislation. And;

We will only store your personal data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the EU GDPR and/or to equivalent standards by law. Transfers of personal data to the EEA from the UK are permitted without additional safeguards. And;

We will only store or transfer personal data in or to countries that are deemed to provide an adequate level of protection for personal data. For further information about adequacy decisions and adequacy regulations, please refer to the Information Commissioner’s Office.

Please contact us using the details below in Part 15 for further information about the particular data protection safeguards used by us when transferring your personal data to a third country.

The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:

10. Do You Share My Personal Data?

We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions.

If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority. And;

We may sometimes contract with the following third parties to supply certain products or services.

Recipient
Activity Carried Out
Sector
Location

Novus Web Design
Website and Web user maintenance
Website Development
UK

If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 9.

If any personal data is transferred outside of the UK, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation, as explained above in Part 9.

If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.

In some limited circumstances we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

11. How Can I Control My Personal Data?

12. Can I Withhold Information?

You may access Our Sites without providing any personal data at all. However, to use all features and functions available on Our Sites you may be required to submit or allow for the collection of certain data.

You may restrict our use of Cookies. For more information, see our Cookie Policy

13. How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within one month and, in any case, not more thanone month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

14. How Do You Use Cookies?

Our Sites may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of Our Sites and to provide and improve our products and services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.

By using Our Sites, you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us. Third-party Cookies are used on Our Sites for the tracking and understanding of user preferences and intentOur Sites and your use and experience of Our Sites will not be impaired by refusing consent to them.

All Cookies used by and on Our Sites are used in accordance with current Cookie Law.

Before Cookies are placed on your computer or device, you will be shown a pop-up us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Sites may not function fully or as intended. You will be given the opportunity to allow only first-party Cookies and block third-party Cookies.

Certain features of Our Sites depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown in the table below. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that Our Sites may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.

The following first-party Cookies may be placed on your computer or device:

exhibiting.at

No cookies

exhibition-stands.com

Cookie
Domain
Description
Duration
Type

.exhibition-stands.com
CookieYes sets this cookie to remember users’ consent preferences so that their preferences are respected on their subsequent visits to this site. It does not collect or store any personal information of the site visitors.
1 year
Necessary

.exhibition-stands.com
Google Analytics sets this cookie to store and count page views.
1 year 1 month
Analytics

.exhibition-stands.com
The _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site’s analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors.
1 year 1 month
Analytics

presentation.quadrant2design.com

Cookie
Domain
Description
Duration
Type

.quadrant2design.com
Google Analytics sets this cookie to store and count page views.
1 year 1 month
Analytics

.quadrant2design.com
The _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site’s analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors.
1 year 1 month
Analytics

quadrant2design.com

Cookie
Domain
Description
Duration
Type

www.quadrant2design.com
CookieYes sets this cookie to remember users’ consent preferences so that their preferences are respected on their subsequent visits to this site. It does not collect or store any personal information of the site visitors.
1 year
Necessary

.quadrant2design.com
Google Analytics sets this cookie to store and count page views.
1 year 1 month 4 days
Analytics

.quadrant2design.com
The _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site’s analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors.
1 year 1 month 4 days
Analytics

quadrant2design.com
This cookie is used to prevent the marketing popup from appearing if you have chosen to close it.
Session
Necessary

quadrant2design-brand-activation.com

Cookie
Domain
Description
Duration
Type

quadrant2design-brand-activation.com
CookieYes sets this cookie to remember users’ consent preferences so that their preferences are respected on their subsequent visits to this site. It does not collect or store any personal information of the site visitors.
1 year
Necessary

quadrant2design-careers.com

Cookie
Domain
Description
Duration
Type

quadrant2design-careers.com
CookieYes sets this cookie to remember users’ consent preferences so that their preferences are respected on their subsequent visits to this site. It does not collect or store any personal information of the site visitors.
1 year
Necessary

quadrant2design-careers.com
WordPress sets this cookie when a user interacts with emojis on a WordPress site. It helps determine if the user’s browser can display emojis properly.
Session
Necessary

quadrant2design-video-reviews.com

Cookie
Domain
Description
Duration
Type

quadrant2design-video-reviews.com
CookieYes sets this cookie to remember users’ consent preferences so that their preferences are respected on their subsequent visits to this site. It does not collect or store any personal information of the site visitors.
1 year
Necessary

quadrant2design-videos.com

Cookie
Domain
Description
Duration
Type

quadrant2design-videos.com
CookieYes sets this cookie to remember users’ consent preferences so that their preferences are respected on their subsequent visits to this site. It does not collect or store any personal information of the site visitors.
1 year
Necessary

quadrant2design-videos.com
WordPress sets this cookie when a user interacts with emojis on a WordPress site. It helps determine if the user’s browser can display emojis properly.
Session
Necessary

yourstand.at

Cookie
Domain
Description
Duration
Type

yourstand.at
CookieYes sets this cookie to remember users’ consent preferences so that their preferences are respected on their subsequent visits to this site. It does not collect or store any personal information of the site visitors.
1 year
Necessary

quadrant2design-video-reviews.com

Cookie
Domain
Description
Duration
Type

.vimeo.com
This cookie, set by Cloudflare, is used to support Cloudflare Bot Management.
1 hour
Necessary

.vimeo.com
Calendly sets this cookie to track users across sessions to optimize user experience by maintaining session consistency and providing personalized services
Session
Necessary

.vimeo.com
These cookies are used by the Vimeo video player on websites.
1 year 1 month
Necessary

In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.

You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.

It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.

15. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Alan Jenkins

Email address: design@quadrant2design.com
Telephone number: 01202 723 500
Postal Address: H3 The Fulcrum, Vantage Way, Poole, BH12 4NU

16. Changes to this Privacy Policy

We may change this Privacy Policy from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on Our Sites and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Sites following the alterations. We recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 14th October 2024

17. Attribution

This Privacy Policy has been created using a document template, contact us on the details in section 15 for attribution.