Buy or Rent your Exhibition Stand? – Buyers Guide

One of the most frequently asked questions we hear: “should I purchase or hire my exhibition stand? What are the benefits or drawbacks of either option?


Should you Buy or Rent your Exhibition Stand?

Compared to other exhibition stand contractors, we at Quadrant2Design, generally find our customers prefer to rent their exhibition stands, rather than buy.

This is because our Free2hire™ plan removes most of the negatives of hiring while providing a fully-managed stress-free experience.

However, for a number of clients, purchasing their exhibition stand makes perfect sense, and around 20% of Quadrant2Design’s client still takes this path.

If a Quadrant2Design client prefers to purchase, they use our Buy2self-build™ plan. This plan gives you the advantages of buying and owning your exhibition stand while providing a full support package that includes one-to-one training and online training animations.

Usually, the decision to go down the purchasing route depends on the nature of your company, the type of people you are (office types or hands-on!) and the particular circumstances and nature of your exhibiting.

So what are the pros and cons of buying or renting your exhibition stand?

Exhibiting Hints and Tips 1

Why Buy your Exhibition Stand?

Advantages of Buying

  • Flexibility – if your exhibit at a lot of smaller shows, you can react quickly to opportunities at new or different events
  • Freedom – you have the ultimate freedom to exhibit any place, any time or anywhere, without the involvement of exhibition stand contractors
  • Cost – of course, if you own your exhibition stand and self-build, you are not using an exhibition stand contractor, and your costs can be dramatically reduced over an exhibiting programme
  • More events, less cost per event – buying your exhibition stand make far more sense if you do a lot of shows and events, and you’re comfortable with self-managing and self-building your stands

Why Rent your Exhibition Stand?

Advantages of Renting

  • Financial Flexibility – with no money tied up in exhibition stand hardware you retain your option to change your exhibiting solution for future events
  • As long as you’re using a premium company like Quadrant2Design, and not a cheap ‘display-type’ supplier, your exhibition stand should be of the same custom-designed standard as a purchased stand
  • Again, if you’re using a reputable design and build company like Quadrant2Design and a few others, you will benefit from their project management service
  • You have a more stress-free experience, with no installation or administrative concerns
  • Renting from a reputable contractor can often be considered more sustainable than purchasing

Disadvantages of Buying

You’re invested in one exhibition stand solution, which may restrict your ability to use other (maybe more suitable) solutions

  • You have money tied up in exhibition hardware, that could be better spent elsewhere
  • You need to find space at your premises to store your exhibition stand and graphics
  • You will need to self-manage your exhibition stand projects and deal with the Organiser’s and Venue’s administration
  • You may consider the amount of time, energy and space required to self-manage your stands is not a good return on investment

Disadvantages of Renting

  • Very few if you’re using our Free2hire plan!
  • Can be more expensive over time, particularly if you do lots of exhibiting
  • Be concerned about and investigate the quality of the exhibition stand hardware. If you’re using a reputable ‘premium-quality’ exhibition stand contractor they will supply you a stand that looks and feels brand new.
  • Beware of hiring anything from a ‘Display’ type company, as the hardware will often be beaten-up, scratched and clearly ‘used’.
Modular Exhibition Stands Buyers Guide 8

Purchasing Exhibition Stands

Before buying an exhibition stand, you need to consider if it suits your exhibiting style and your resources, in terms of your time and personnel. So while ownership of your stand can offer some… read more

Hiring Exhibition Stands

Why pay for hiring your exhibition stand, when you get it for nothing? Our amazing Free2hire™ plan supplies the exhibition stand structure free. So you only pay for your exhibition graphics and our professional installation… read more