If you are currently planning your next exhibition, conference or trade show, you might be wondering whether to buy or rent your exhibition stand.
In this article, we delve into the pros and cons of exhibition stand rental so you can make the best decision for your company.
Free-Hire Plan
Exhibition stand rental has been steadily growing in popularity as more people become aware of the sustainability benefits, ease of exhibiting, and flexibility.
Quadrant2Design offers a leading solution to exhibition stand rental – the Free-hire Plan. With this unique plan, clients can invest in their branding by purchasing custom graphic panels, unique to their stand, while hiring the hardware for free. This plan is completely sustainable, making the most of valuable aluminium, and it allows for flexibility and a stress-free experience.
With all services provided in-house, we have a vast array of hardware readily available at our Poole facility. Just this past May, we successfully executed 18 free-hire installations simultaneously, without making a dent in our hardware inventory.
Free-Hire allows clients to have an ever-changing stand visual, based around the same graphic panels. Initial designs always have reconfigurability in mind, the Prestige Events System will meet an exhibitor’s future needs. Even a small booth can be redesigned to an island space, with minimal or no new graphic panels.
Since the hardware is free, costs only increase when additional panels are purchased, which allows a reduction of reinstallation costs by approximately 60% after the initial investment!
The Free-Hire Plan includes Project Management, logistics handling, install and dismantle for stress-free exhibiting. Not to mention, we also store the stand for you, free of charge, so long as you exhibit at least once a year.
The plan also includes Lifetime Free Design. Here, Quadrant2Design exhibition stand designers reconfigure exhibition stand designs to fit new spaces and regulations, without charge. At Quadrant2Design, exhibition stand designers spend over half their time working with existing clients, developing their previous stand designs to meet new briefs.
The Free-Hire Plan was pioneered by Quadrant2Design, nearly 20 years ago, and is now the preferred exhibiting plan for 80% of clients. The alternative to this plan is to purchase the stand and manage the build yourself.
Advantages of Exhibition Stand Rental
- Financial Flexibility – with no money tied up in exhibition stand hardware you can change your stand for future events.
- With minimal to no panel changes, you can have a stand that feels completely new.
- Lower up-front costs – with our Free-Hire Plan, you pay nothing for the stand hire (you only pay for graphics and installation).
- As long as you’re using a premium company like Quadrant2Design, and not a cheap ‘display-type’ supplier, your exhibition stand should be of the same custom-designed standard as a purchased stand.
- Exhibition stand rental allows you to have larger stands at lower costs.
- You will have access to a Project Manager to oversee the whole process for you.
- You have a stress-free experience, with no installation or administrative concerns.
- No need to store the stand in between shows.
- Renting from a reputable contractor is more sustainable than purchasing. It is better for high-quality aluminium frames to be used time and time again, than to be stored only to be brought out once a year. All Quadrant2Design hardware comes with a lifetime warranty.
Disadvantages of Exhibition Stand Rental
- Very few if you’re using our Free-Hire Plan!
- If you intend to exhibit at a lot of shows self-building can be cheaper than hiring a stand. However, hiring will nearly always be cheaper than repurchasing for each event.
- Hiring from a display or signage company is very different to working with a specialist exhibition stand design and build contractor. Budget, pop-up stands or those that use fabric graphics, are simply not made for reuse.
Summing Up
Purchasing and hiring an exhibition stand are both fantastic options for your business, but it’s worth knowing the pros and cons before you go ahead.
If you have any further questions about the Free-Hire process, get in touch with our design consultants. Contact our team on 01202 723 500 or email design@quadrant2design.com.
For more information on Quadrant2Design, please take a look at our credentials.
